‘Registered Office’ of a company is the address of its principal place of business activities & to which the entire official communication is sent by The Ministry of Corporate Affairs. The address of the situation of Registered Office is very important from point of view of general public, shareholders, customers and many other related parties. Every Company is governed in accordance with the provisions of Companies Act 2013, therefore, it is mandatory for all companies to keep the Ministry of Corporate Affairs informed about the location of such Registered office and changes thereto from time to time.
A change in the registered office address can be required due to various reasons. Further, the formalities and process for changing the Registered Office of the Company will depend on if the Company is changing address within the same city/town/village or if the Company is changing address from one city/town/village to another city/town/village or if the Company is changing its Registered Office from one State to another State.
Main provisions related to alteration of MOA due to change in Registered Office are given in Section 13 of Companies Act 2013 read with Companies (Incorporation) Rules 2014.
Duration of Work
ClicknFile.in shall get all legal formalities done in relation to shifting of your company’s Registered office from one place to another. The time to be taken entirely depends upon the nature of change i.e whether your company’s Registered office is getting shifted i) within the same city or town, ii) from one city to other city but within same state or, iii) from one state to other state.
Know about the nature of change
During the very first telephonic call with one of our financial experts, you shall be told about the procedure best suited for your case (i.e whether it is same-city shifting or inter-city shifting or inter-state shifting).
Our Financial expert shall collect all the necessary papers/information from you and for which an all- inclusive checklist shall be separately emailed to you.
The papers/information sent by you shall be processed by our Financial expert and once such application is prepared, we will be e-filing all the necessary papers with the Ministry of Corporate Affairs for their approval purposes.
An Acknowledgement is electronically generated thereby evidencing the change of your company’s Registered Office address.
Documents & Information required for Applying for Name of Company
Name of the State/Union territory in which proposed Company is to be registered
Self-attested copy of PAN Card of each Director
Self-attested copy of Residence proof of each Director (i.e Voter card/Driving License/Aadhar card/Passport/Electricity bill/Telephone bill/Mobile Bill) Note - In case of Electricity bill or Telephone bill or Mobile bill – such bill should not be older than 2 months
Passport-size Photograph each of each Director (to be scanned in JPG format)
Educational qualification of each Director
Mobile number & Email ID of each Director
A small write-up detailing therein Main objects to be carried out by proposed Company
6 choices of proposed name of Company in order of priority (also provide significance of key/coined word in each of proposed names)
Documents & Information required for incorporation of Company (i.e post approval of name by Ministry of Corporate Affairs)
2. Details of Registered Office of Company
Full address of place where Registered office of Company is proposed to be situated
Copy of documentary evidence w.r.t such Registered office of Company (If owned by Company - then Sale Deed/Conveyance Deed required, If owned by any of proposed Directors Or by any other entity – then a No-objection certificate* required from such owner & If taken on Rent/Lease - then Rent Agreement/Lease Deed required)
Full address of nearest Police station under whose jurisdiction the Registered office of Company is situated
d. Copy of one of the following Utility Services bill depicting therein the address of the Registered office (such bill not to be older than 2 months)
3. Details of proposed Directors of Company
Number of Directors in proposed Private Limited Company
Category of each proposed Director (i.e Chairman/Executive/Non-Executive)
Sub-category of each proposed Director (i.e Promoter/Independent/Nominee/ Professional)
Letter of appointment*
Declaration by First Director(s) in attached format*
Declaration of each proposed Director in attached format*
4. Details of Capital structure of proposed Company
Authorized Share capital of the Company (also provide Number of Equity/Preference shares & value of 1 Equity/Preference share)
Subscribed Share capital of the Company (also provide Number of Equity/Preference shares & value of 1 Equity/Preference share)
Sub-category of each proposed Director (i.e Promoter/Independent/Nominee/ Professional)
5. Details of proposed Promoters/First subscribers to the Memorandum of Association
Place of birth of each Promoter (both District & State required)
Self-attested copy of Residence proof of each Promoter (i.e Bank statement/Electricity bill/Telephone bill/Mobile bill)*
Duration of stay at given residence address (if < 1year – then provide address of previous residence)
Provide names of all such Companies in which he/she is already a Director/Promoter
Number of shares subscribed by/allotted to each Promoter
5. Other Papers required
Affidavit from each of Promoter/subscriber to MOA*
Specimen Signature of each Director in attached format*
Certified true copy of board resolution/consent by all partners authorizing to subscribe to MOA*
HIGHLIGHTS CUM ADVANTAGES
For the purpose of receiving all the official letters and reminders from Ministry of Corporate Affairs, all the Companies and Limited Liability Partnerships are mandated to have registered office in the State where the aforesaid Company is registered.
Books of Accounts
Company must keep its Books of Accounts at its Registered Office. Registrar of Companies (i.e. ROC of the state in which such company is registered) must be intimated in case books of accounts are maintained at some place other than its Registered office.
The Registered Office of the Company does not inevitably have to be industrial or commercial property and can be a residential address also. But vacant land cannot be the treated as the address of Registered Office
‘Same city’ change
For example – ABC Private Limited is a company registered in the state of Maharashtra. It wants to get its Registered Office shifted from one address in Mumbai city to some another address in Mumbai city. For giving effect to this change, it has to follow the legal procedure laid down under this section.
For example – ABC Private Limited is a company registered in the state of Rajasthan. It wants to get its Registered Office shifted from one address in Jaipur city to some another address in Jaipur city. For giving effect to this change, it has to follow the legal procedure laid down under this section.
For example – ABC Private Limited is a company registered in the state of Maharashtra. It wants to get its Registered Office shifted from state of Maharashtra to state of Rajasthan. For giving effect to this change, it has to follow the legal procedure laid down under this section.
CHOOSE YOUR PACKAGE & PRICING
Get all the legal compliances completed in connection with shifting/change of your company’s Registered Office fron one place to other place within the same city, town or village
Get all the legal compliances completed in connection with shifting/change of your company’s Registered Office from one city or town or village to another city or town or village, but within the same state
Get all the legal compliances completed in connection with shifting/change of your company’s Registered Office from one state to another state
The time to be taken entirely depends upon the nature of change i.e whether your company’s Registered office is getting shifted i) within the same city or town ii) from one city to other city but within same state or, iii) from one state to other state.
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Every document or information has to be emailed to us. Nothing is to sent by you through courier or speed post.
Copy of all ‘Challans/Payment Acknowledgements’ received from Govt. of India.
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